A/P & A/R Specialist

Our client is a US-based premium wholesale apparel brand supplying retailers and business accounts nationwide. Because they sell physical product in volume, their accounts receivable is a live, daily system rather than a monthly clean-up exercise — deposits to apply, aging to keep current, credits to process, statements to send, and overdue balances to work. We are hiring an AR & AP Specialist to own that system. You report to the Director of Accounting and are trusted to keep the books clean without being chased. Alongside receivables you support accounts payable: vendor records and inquiries, purchase order review, credit card coding and reconciliation, sales tax support, and annual 1099 preparation. The work is detail-driven and process-based, on a steady cadence rather than a reactive one. It suits someone who genuinely enjoys accuracy. One part of the role sits slightly outside ordinary AR: you prepare the weekly CEO report and occasionally present prepared figures to executives, so clear written English and calm, confident communication carry real weight. Success in the first 90 days looks like this: AR records accurate, current, and reconciled on schedule; a collections follow-up rhythm where no invoice falls through the cracks; issues flagged and escalated with the information needed to act on them; and a weekly CEO report that is organised and ready to walk through without prompting. The client is looking for a long-term teammate, not a placeholder. Key ResponsibilitiesAccounts Receivable & Cash Application• Maintain accurate accounts receivable records, including aging, credits, collections, and write-offs • Manage daily cash activity: record deposits, update cash logs, and post payments to the AR sub-ledger • Enter and manage customer credit requests and adjustments • Distribute weekly and monthly customer statements

Collections & Customer Communication• Monitor and follow up on outstanding receivables by phone, email, and written communication • Hold a collections follow-up rhythm where no overdue invoice falls through the cracks • Flag and escalate problem accounts with the right information attached, before they become write-offs

Customer & Vendor Onboarding• Process onboarding for new customers and vendors within the accounting system • Maintain vendor records and respond to vendor inquiries

Invoicing, Inventory & Sales Tax• Support invoicing, including inventory stock adjustments and sales tax application • Assist with sales tax reporting and compliance

Accounts Payable, Cards & 1099s• Perform credit card processing, coding, and reconciliations • Review purchase orders and assist with payment runs as needed • Prepare annual 1099s

Reporting & Team Support• Prepare the weekly CEO report • Present prepared figures to executives from time to time • Provide general support to the accounting team