Career Opportunities: Account Direct Payables Associate - (1944)

  Job Description Print Preview

Apply Save Job Email Job to Friend Return to List

1.7 Account Payables (Direct)

Job Description of an Account Payables (Direct)

Job Title:

Account Payables Associate

Location:

Head Office

Grade Level:

Associate 2

Department:

Finance Department

Reports to (Title):

Direct Reports:

Job Purpose

To process all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner.

Core Responsibilities and Key Result Areas

Financial Transactions

• Process accounts and incoming invoices  in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts  payable  data
• Prepare bills for Franchise Royalty Invoices , Franchise Marketing invoices and all sundry invoice requests
• Apply payments from franchises to their GL and ensure monthly reconciliation of franchise receivables.
• Book all cash advance requests and cash advance retirements.
• Reconcile the  payable GLs to the ageing reports and other relevant schedule
• Verify discrepancies and resolve suppliers’ billing issues
• Facilitate payment of vendor invoices by sorting and transmitting due invoices for the payment team.
• Prepare weekly cash advance reports
• Prepare weekly outstanding franchise invoices report
• Prepare weekly creditors ageing report

Bookkeeping and Reporting

• Generate financial    reports detailing accounts payable and receivable status
• Post transactions to  the Financial Reporting System
• Initiate journal records for Franchise payments
• Generate weekly report of due unretired cash advances

Key Performance Indicators

• Timeliness of Franchise invoicing
• Timeliness of posting payment request dockets
• Accuracy of weekly reports  (vendors’ ageing report, cash advance reports and Franchise receivable invoices)
• Number of invoices processes per day
• Percentage of invoice exceptions per audit journals
• Maintenance of good relationship with suppliers

Knowledge Requirements

• Knowledge of Basic Bookkeeping and accounting payable principles
• Knowledge of managing accounting figures and financial records
• Demonstrates data entry skills with a knack for numbers
• Knowledge of accounting software

Job Specifications

Educational Requirements

Professional Requirements

Experience Requirements

- A good first degree in Accounting or Finance

Membership of ICAN, ACCA, or any other related professional degree is an  added advantage

Minimum of  4 years’ experience in a similar role is required

Decision Expectations

• Facilitate payment of invoices due
• Generate financial statements and reports detailing accounts payable status
• Ensure timely entry of invoices for payment
• Support other accounting functions

Working Conditions

Jobholder typically work 40 hours per week, Monday to Friday, although some roles may involve weekend or evening work. This role is largely office-based, and requires the job holder to strongly pay attention to detail**.** Like other accounting positions, it involves a lot of papers and documents. Job role holder needs to have a well-organized system to match the right documents to the right files and payments. Additionally, prioritizing payments based on due dates, amounts and the relationship with the payee is important.

Contacts and Purpose of Contact

Internal Contacts (most frequent contacts)

Purpose of Contact

• Executive Management

• Senior Management

• Middle Management

• Peers

• Exchange or provide information

• Obtain, clarify, and discuss information

• Present, discuss information and problems

• Collaborate, negotiate and present ideas

• Deal with, influence or motivate subordinates

• Promote, justify or settle highly sensitive matters

External Contacts (most frequent contacts)

• Service Providers/ Vendors
• External and Regulatory Auditors
• Franchises.

Authorisation

DMD/HD Name and Signature:

Date:

Apply Save Job Email Job to Friend Return to List

Email this job to a friend





The job has been sent to

Please provide the information below Job title: *Your friend’s email address: Message:
*Confirm you are not a robot:

Send Cancel