Accounting Assistant - Accounts Receivable (One Year Contract)

Join Rentokil Initial as a Contract Accounting Assistant!

Job Title: Accounting Assistant - Accounts Receivable Location: Aranguez, Trinidad & Tobago Reports To: Finance Manager Job Type: 1-year contract (with potential to renew, based on company’s requirements)

Job Summary The Accounts Receivable Officer is responsible for managing incoming payments, ensuring timely collection of receivables, and maintaining accurate customer account records. The role plays a key part in supporting the company’s cash flow while ensuring compliance with local statutory and financial regulations in Trinidad & Tobago.

Key Responsibilities Invoicing & Billing • Issue accurate customer invoices in a timely manner • Ensure all invoices are supported by relevant documentation (contracts, purchase orders, service delivery reports, etc.) • Maintain proper documentation for audit and statutory purposes

Collections & Credit Control • Monitor accounts to identify outstanding balances in keeping with credit terms for all overdue accounts. All high-risk accounts should be escalated for review by Management • Follow up on overdue accounts via phone, email, and formal statements • Conduct targeted, in-person field visits to customer locations for overdue account reconciliation and collections when required • Negotiate payment plans where necessary while maintaining customer relationships

Cash Receipting & Allocation • Receipt all incoming payments (cash, cheques, bank transfers) and ensure payments are correctly applied to the invoices paid • Securely collect and transport physical payments (cash and cheques) from customer sites while adhering to company safety and handling protocols • Reconcile payments against invoices and resolve discrepancies • Investigate unidentified or short payments

Reconciliations • Perform regular customer account reconciliations • Reconcile accounts receivable ledger to the general ledger • Investigate and resolve discrepancies in a timely manner • Prepare accounts receivable aging reports and collection reports to assist with reconciliations

Credit Management • Assist in assessing new credit requests • Monitor customer payment patterns and flag potential risks

Compliance & Audit • Ensure adherence to internal controls and financial procedures • Support internal and external audit processes

Collaboration • Work closely with sales, operations and technical teams to resolve billing disputes • Support continuous improvement of receivables processes

Position: Accounting Assistant (Six Month Contract) Contract Type: Fixed Term Contract Salary: Competitive Base Salary Reporting To: Accountant

Rentokil Initial is a global leader in pest control and hygiene services, with a team of over 62,900 colleagues operating across 90 countries. Our mission is to protect people and enhance lives while maintaining a strong focus on innovation, service excellence, and team collaboration.