Accounting Assistant Payable

• Ensure that Invoice are matched correctly with purchase order and goods receival note before entry Payables Subledger.   • Ensure that Invoices are correctly signed by the appropriate company personnel before processing. • Prepare suppliers’ payment as per payment schedule agreed with the Accounting Assistant. • Ensure accurate process of approved payment in the Accounts Payables Subledger in a timely manner.  Ensuring the correct application is to the correct accounts. • Update Stock worksheet each month to meet month-end reporting deadline. • Assist in the Month end process as required (Bank Reconciliation and expenses analysis). • Timely analysis of petrol invoices ( currently Gasmart and Johnson) to facilitate timely payment to the supplier and correct allocation in the accounts. • Record Monthly Stock count on the agreed date.

• Responsibilities satisfactorily completed when • Supplier’s invoices are correctly prepared for payment within the agreed credit period. • Payments & Invoices are inputted timely to enable weekly update to the sub ledger and General ledger. • Stock worksheet is updated periodically in order to meet work day 2 flash forecast. • Bank Reconciliations are prepared for review by workday 3 each month. • Sub ledger batches are printed and reviewed for timely posting