Accounting Clerk

GENERAL PURPOSE The Accounting Clerk prepares and keeps financial and business transaction data up-to-date, applies accepted procedures, and prepares reports to ensure accurate accounting records.

ESSENTIAL DUTIES & RESPONSIBILITIES • Enters and codes accounts payable (AP) bills into the accounting system, ensuring accuracy, proper approval, and adherence to vendor payment terms. • Processes bill payments via check, ACH, and wire transfer, and monitors outstanding payables to ensure bills are paid accurately and on time. • Records and reconciles daily cash deposits, ensuring accurate and timely posting to the general ledger. • Reviews, codes, and reconciles company credit card transactions and statements on a monthly basis. • Researches and resolves Shopify order discrepancies, including payment, shipping, refund, and fulfillment issues. • Compiles and checks source documents, such as bills, invoices, purchase orders, and receipts, for completeness and accuracy prior to entry. • Verifies three-way match (purchase order, receiving documentation, and vendor bill) prior to entering the bill. • Compares reports against source documents and journal entries to verify accuracy, and prepares corrections to reconcile any errors. • Reconciles vendor records and statements to ensure accuracy of accounts payable balances. • Assists with yearly audits and tax preparation, including gathering documentation and supporting schedules. • Performs other functions as necessary or as assigned.

NATURE OF WORK CONTACTS • Interact and communicate in a professional and effective manner with all levels of employees, management, executives, vendors, customers and external partners.