Accounts Payable Specialist ( Hybrid Guadalajara MX)

The Accounts Payable Specialist will be responsible for maintaining and controlling accounts payable sub-ledger activity through accurate data entry and timely reconciliations. This role involves analytical work, vendor account management, and effective cross-functional communication to ensure precise and on-time payments.

Key ResponsibilitiesDaily Accounts Payable Operations • Review invoices for proper documentation and approvals before processing. • Accurately code invoices to ensure proper financial system entries. • Prepare and process check runs, wire transfers, ACH payments, and online transactions. • Prioritize invoices based on payment terms and urgency. • Handle ad-hoc payment requests outside of scheduled runs. • Convert purchase orders to vendor invoices with correct supporting documentation. • Maintain organized and compliant AP records in line with accounting policies. • Respond to vendor inquiries and resolve discrepancies.

Monthly, Quarterly & Annual Tasks • Support month-end and quarter-end close activities. • Maintain vendor master data and ensure timely 1099 filings. • Investigate and resolve issues related to invoices, purchase orders, and payment records. • Reconcile vendor statements and address outstanding balances. • Assist in special projects and audits as needed.

Internal Communication • Effectively communicate status updates and resolve issues in collaboration with internal teams. • Escalate unresolved matters to appropriate stakeholders in a timely manner.