Job Title:  Administrative Assistant - AfCFTA

Posting Start Date:  6/18/26

Employee Class:  Regular

End Date:  07/18/2026

Job Location (country):  Ethiopia

Department:  Institutional Matters & Program Co-ord

AU Organ:  AfCFTA Secretariat

Home Vacancies Loading...

Loading Job Details...

ATTENTION!!!

Dear Candidates,

Thank you for your interest in the African Union. Please complete your profile using the African Union CV template.

Be aware that the use of the AU CV template is MANDATORY!!!! Kindly download the CV from the link below, fill and upload to apply for jobs.

Download English CV here Download French CV here

AU Recruitment Team

Job Description

AU Values

• Respect for Diversity and TeamWork             • Think Africa Above all                     
• Transparency and Accountability                • Integrity and Impartiality                       
• Efficiency and Professionalism                 • Information and Knowledge Sharing

Organization Information

Reports to: Head of AfCFTA-AU Liaison Office
Directorate/Department: Coordination & Programmes Resources Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Contract Type: Regular 
Location: Addis Ababa, Ethiopia

Purpose of Job

To provide general administrative support to the department for effective implementation of departmental work plan and daily routine work.

Main Functions

• Provide timely operational support
• Assist in activity planning
• Prepare operational work schedules and follow up implementation
• Coordinate and/or Engage in technical assistance and/or logistical work
• Assist in the creation, improvement and maintenance of operational processes  and systems
• Prepare office communication and draft reports.
• Handle communication at operational level and provide update
• Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc..

Specific Responsibilities

• Analyse and maintain an overview of the Directorate’s work to ensure that timely administrative support is provided in general and specialized areas;
• Take the lead in supporting the organization of meetings including coordination of invitations, confirmations, ticketing and accommodation for multiple participants for the Office of the Director and the directorate at large (as need be)
• Liaise effectively with internal and external stakeholders on administrative ,matters of the department (this includes in relation to facilities (office space and equipment), security and protocol items (security/ID badges and passports) with assistance from other secretarial staff, Clerks and Mail Runners;
• Liaise with AHRMD, Finance and anay other Department to provide first hand support in areas such as, but not limited to, Procurement and Travel Management; Leave Management, Performance Management, Contract Management, Budget Management; interpretation, translation and venue arrangement issues respectively
• Participate in the preparation, implementation and monitoring of budgets and liaise with the Finance on budgetary matters on behalf of the Directorate as required.
• Ensure the timely sourcing and ordering stationery and office equipment for the department.
• Be responsible for compilation of information on staff official missions, various official trips and leave schedules for better information on staff presence and allocation of tasks.
• Create, update and maintain special files (of confidential nature or for closer access for Director’s use) through an organised filing system and maintains a records system for tracking purposes.
• Ensuring confidentiality of information and management records is guaranteed;
• Prepare correspondences (outgoing memos and letters to internal and external recipients), executive summary, reports, briefing papers, power point presentations and other documents as required;
• Assist the preparation, quality control and compilation of Finance and the Administration and Human Resources related documents.
• Monitor meeting and correspondences outcomes and decisions and provide support in following up on their implementation; prepare update report for Director’s reference as need be.
• Prepare and participate in various departmental meetings and prepare minutes and/or notes for review and endorsement by participants. Maintain files of minutes.
• Provide communications support and assistance to ensure timely responses to inquiries, email and correspondences; assist the team of Secretaries whenever required.
• Perform any other relevant duties and responsabilties as maybe assigned

Academic Requirements and Relevant Experience

• Diploma in Business Management, Business Administration or any related field from a recognized educational institution with 3 years of relevant work experience in administrative and/or secretarial work.
• Candidates who are holders of Bachelor’s degree in Business Management, Business Administration or any related field from a recognized educational institution are required to have 2 years of relevant work experience in administrative and/or secretarial work.
• A higher qualification will be an added advantage
• Experience in Office Management is mandatory.
• Experience in planning and coordination of meetings with various stakeholders
• Work experience in SAP is an added advantage

Required Skills

• Communication, report writing, and presentation skills

• Planning and organizational skills

• Research and analytical skills

• Interpersonal and negotiation skills

• Proficiency in Microsoft Office Suite and African Union IT systems

• Proven experience using an Applicant Tracking System (ATS) or knowledge of SAP

SuccessFactors

• Fluency in one of the African Union's official working  languages ​​(French, English, Portuguese, Spanish, Swahili, and Arabic); fluency in another AU language is an asset

Leadership Competencies

Developing Others..

Flexibility

Risk Awareness and Compliance

Core Competencies

Teamwork and Collaboration

Accountability awareness and Compliance

..Learning Orientation

Communicating Clearly

Functional Competencies

Trouble shooting

Job Knowledge Sharing

Task Focused

Continuous Improvement Awareness

Footer

EQUAL OPPORTUNITY:

The African Union Commission is an equal opportunity employer, and qualified women are strongly encouraged to apply.

TERM OF CONTRACT AND START DATE:

This position is a regular 3-year contract, with the first 12 months being a probationary period. Thereafter, the contract is renewable for a further two years, subject to satisfactory performance and achievements.

SALARY:

Applications must be submitted no later than 23:59 GMT on 18 July 2026

-Only candidates who meet all job requirements and are selected for interviews will be contacted. 

-Consideration will be given only to those candidates who have submitted a fully completed online application with a curriculum vitae (CV), an African passport, and the required academic qualifications, such as Diplomas, Bachelor's degrees, Master's degrees and any relevant certificate in line with the area of expertise. 
-Candidates from less represented countries within the African Union are strongly encouraged to apply for positions that fit their profiles. These countries include Algeria, Angola, Cape Verde, Central African Republic, Comoros, Egypt, Equatorial Guinea, Eritrea, Eswatini, Guinea, Guinea-Bissau, Liberia, Libya, Madagascar, Mali, Morocco, Namibia, Niger, Sahrawi D.R., Sao Tome and Principe., Seychelles, Somalia and Tunisia.

Requisition ID: 3018

Information at a Glance

I'm Interested

Refer a Friend

Share This Job

×

Show More Details

• "route" is used for session stickiness
• "careerSiteCompanyId" is used to send the request to the correct data center
• "JSESSIONID" is placed on the visitor's device during the session so the server can identify the visitor

Show More Details

Confirm My Choices