Administrative Assistant

Bechtel Port Louis, Mauritius

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Administrative Assistant - Human Resources

Requisition ID: 295733

Relocation Authorized: None
Telework Type: Full-Time Office/Project
Work Location: Gdansk, PL
Salary Range: 98,700- 133,200 PLN annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)
For IA reqs only : “International Assignee pay would be based upon home country currency as applicable under Polish labor law and Bechtel policy”.

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Job Summary:

The ideal candidate works independently to provide comprehensive administrative support of a confidential and responsible nature to the HR management team. They are comfortable collaborating within a team environment, while effectively organizing their workload and adapting to changing priorities in a fast-paced setting. The role requires strong attention to detail, sound judgment, and a proactive mindset, along with a high level of discretion, diplomacy, and understanding of professional protocols.

Major Responsibilities:

Provide administrative support to the HR team and manage calendars for HR leadership and the department
Prepare HR documentation, letters, onboarding forms, and support employee onboarding activities (including medical exams and new hire meetings)
Coordinate travel arrangements, expense reports, and IT equipment requests for project personnel
Organize and support meetings, training sessions, and presentations (logistics, materials, and documentation)Maintain records, correspondence, distribution lists, and ensure proper document control and quality standards
Liaise with suppliers, couriers, and internal teams to coordinate deliveries, logistics, and administrative processes
Support reception activities when required, including greeting guests and coordinating meeting arrangements
Monitor priorities, track action items, and provide administrative and reporting support to the manager
Handle general office tasks such as purchasing, supply management, and credit card reconciliation

Education and Experience Requirements:

Bachelor's Degree or in lieu of a degree, a high school diploma or equivalent and two (2) years of related secretarial/administrative experience.
Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment may be administered to test proficiency.
Must have excellent written and verbal communication skills, including (spelling, grammar, punctuation, and proper use of syntax). A skills assessment may be administered to test proficiency.

Required Knowledge and Skills:

Minimum Requirements:

Ability to operate standard office equipment.
Knowledge of filing systems and common office procedures.
Experience with answering manager or supervisor office telephones.
Excellent oral and written communications skills.
Effective communication, teamwork and interpersonal skills are required.
Ability to follow instructions.

Preferred Requirements:

Must be proactive, have above-average organizational skills, use individual initiative and follow assignments through to completion.
Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
Must be flexible and willing to shift gears and take on unexpected and/or unanticipated projects as needed.
Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
Ability to extract, compile, and assemble data for the preparation of reports.
Demonstrated knowledge of filing systems and common office procedures.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is committed to a non-discriminatory recruitment process. All job advertisements and titles are gender neutral. We do not ask candidates about their current or previous pay.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

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