Administrative and Procurement Assistant

Position:    Administrative and Procurement Assistant  Contract:        Short - term, 6months renewable contract                                  Location:  Antananarivo, Madagascar The Administrative and Procurement Assistant is responsible for providing day-to-day administrative, logistical and procurement support to IITA's projects in Madagascar, ensuring the accurate tracking and record-keeping of purchase orders and procurement activities, the smooth organization of meetings, events and official travel, and effective coordination between technical teams, suppliers and the finance office, thereby contributing to the achievement of IITA's objectives in the field. Duties: • Welcome visitors and direct them to the appropriate services.

• Track, manage and provide updates on purchase orders as needed. • Maintain clear and accurate records of procurement activities, ensuring they are properly stored, whether on the cloud or in paper files. • Follow up on orders to ensure prompt delivery of goods and services. • Assist in organizing conferences, workshops, training sessions and other related events. • Support the supply chain in day-to-day administrative processes and functions. • Manage logistical arrangements for meetings, workshops, official travel and accommodation (flight and hotel reservations, travel authorization requests, travel advances and expense settlement). • Assist with immigration or travel procedures for international staff and guests. • Redirect internal purchase requests and follow up on the processing of invoices and payments with the finance office. • Coordinate, record and document meeting minutes and prepare monthly reports. • Support the organization of export and import procedures. • Perform any other duties related to the position that may be assigned by the supervisor.