Advancement Coordinator

Date Posted: 05/01/2026
Req ID: 47937
Faculty/Division: Faculty of Music
Department: Faculty of Music
Campus: St. George (Downtown Toronto)
Position Number: 00051564
Existing Vacancy: Yes

Description:

About us:

The Faculty of Music is Canada's largest and most renowned university-based music program for professional musical training, creation, performance, education, and research. Home to a diverse and dynamic community of scholars, performers, composers, and educators, the University of Toronto's Faculty of Music offers a supportive community in one of the world’s most diverse and dynamic cities. We provide a superb learning environment, an internationally renowned teaching faculty, multiple performance halls, and an outstanding music library collection. With degrees and diplomas available in numerous areas of study, our array of courses and programs provides our 900 students an exceptional opportunity to explore various fields within music. With over 600 concerts and events annually, the Faculty is an exciting and vibrant place to work, study, and visit.

Our faculty members include musicians who perform on the world’s most prestigious stages and record for major labels, scholars who present at leading international conferences and publish with top presses, educators who offer workshops and masterclasses at universities and conservatories worldwide, and composers whose works are performed by renowned ensembles and commissioned by acclaimed musicians and arts organizations.

Your opportunity:

Under the direction of the Director of Advancement, the Advancement Coordinator will support the development and delivery of a broad range of advancement initiatives at the Faculty of Music. The role includes assessing needs and contributing to the development and implementation of plans for research and prospect identification, cultivation, solicitation and recognition; drafting donor acknowledgment and recognition communications; generating reports; updating prospect databases and portfolios; alumni relations; maintaining information across digital platforms; and processing donations within the donor managementsystem.

As a key member of the Advancement team, the Coordinator will help strengthen philanthropic momentum and play a meaningful role in advancing transformational opportunities at the Faculty of Music. Your work will directly support initiatives that enhance infrastructure, expand student support, and advance innovation across disciplines. Equally important, you will help connect donors to the meaningful impact of their giving to the Faculty of Music.

Your responsibilities will include:

• Fostering positive relationships with stakeholders
• Assessing needs and contributing to the development and implementation of plans for prospect identification, cultivation, solicitation and recognition
• Drafting donor acknowledgment and recognition communications
• Determining logistical details and activities for events and/or programming
• Drafting internal and external communications
• Overseeing tasks related to the productionand dissemination of communications/marketing materials
• Generating reports
• Collating background information packages for prospect stewardship activities

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three (3) years of recent experience in an administrative coordinator or comparable role, with a minimum of one (1) year of demonstrated recent fundraising/advancement experience.
• Experience with fundraising database ARBOR or related database.
• Experience conducting research to support strategy and drive informed outcomes.
• Experience generating/producing a variety of reports from multiple data sources.
• Experience in preparing correspondence for diverse stakeholders.
• Experience in conceptualizing, planning, organizing, executing and evaluating events in an advancement or similar environment.
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook), database and fundraising software.
• Excellent communication (written and verbal) and strong interpersonal skills.
• Strong problem solving, organizational and time management skills.
• Superior accuracy and attention to detail.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Ability to take initiative, set priorities and targets, and meet deadlines in a fast-paced, frequently changing environment.

Assets (Nonessential):

• Experience in a post-secondary environment.
• Experience in an arts or humanities environment and an understanding or appreciation for arts and cultures is highly preferred.

To be successful in this role you will be:

• Adaptable
• Articulate
• Diplomatic
• Multi-tasker
• Organized
• Perceptive
• Problem solver
• Team player

Closing Date: 05/20/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see 

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Academic, Fundraising, Database, Equity, Education, Nonprofit, Research, Technology, Finance

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