Assistant Secretary of the Governing Council and Ombuds Officer, UTSC

Date Posted: 04/23/2026
Req ID: 47831
Faculty/Division: Office of the Governing Council/ Office of the University Ombudsperson
Department: Office of the Governing Council/ Office of the University Ombudsperson
Campus: University of Toronto Scarborough (UTSC)
Existing Vacancy: Yes

Description:

The Assistant Secretary of the Governing Council and Ombuds Officer (UTSC) is a dual-role with a dual- reporting structure. 

Under the direction of the Deputy Secretary of the Governing Council, the Assistant Secretary is responsible for supporting the work of the UTSC Campus Council by providing secretariat support for the Campus Council and its Committees and of other Governing Council bodies as required, and by providing advice and information on policies, precedents, procedures and protocol for assigned governance bodies.  Apart from the provision of procedural advice, the incumbent maintains strict neutrality in providing policy advice and in the performance of their duties.  As a member of the tri-campus Governing Council Secretariat, the Assistant Secretary contributes to the ongoing enhancement of the governance function and provides appropriate oversight of related policies and procedures. The incumbent also provides liaison between and among Campus Council and its bodies, senior administration and constituent groups, and advises parties on matters that come before the Campus Council and its bodies.  The incumbent advises senior central and divisional administrators on appropriate procedures and processes to follow in submitting matters to Boards and Committees for approval.

Qualifications Required:

I.    EDUCATION:

University graduation; advanced degree an asset or equivalent combination of education and experience.

II.    EXPERIENCE:

Experience in a post-secondary educational institution important; several years of governance committee work and experience as recording secretary, or equivalent; experience with the work and function of an ombuds office; experience working with students in a post-secondary environment. 

III.    SKILLS:

Proficiency in MS Office Suite including, SharePoint, PowerPoint, Word, Excel, and Adobe suites as well as various scheduling software.  Knowledge of governance portals an asset.

IV.    OTHER:

Strong analytical skills; precision of thought and attention to detail; the ability to apply principles to factual situations; ability to work independently; a sense of process; ability to serve the needs of multiple “client” needs while preserving and guarding the intent / integrity of policy and principles with utmost neutrality and objectivity.  Strong “integrative” skills related to understanding cross-functional implications and inter-relationships of issues and decisions; integrity; meticulous approach to work; ability to deal with difficult or confidential situations; political sensitivity, tact and diplomacy; exercise judgement and discretion; strong negotiation and persuasion skills; ability to remain neutral in highly trying or political circumstances; ability to influence others over whom there is no direct reporting relationship to achieve tasks and functional responsibilities by means of esteem, credibility and relationship-building skills.

NOTE: This is a term position ending June 2027.  Monday to Friday, 8:45 am to 5:00 pm, with overtime required on a weekly/monthly basis to accommodate meetings. Travel to all three U of T campuses will be required. Secondments are welcome.

Closing Date: 05/07/2026, 11:59PM ET
Employee Group: Salaried
**Personnel Subarea:**PM
Appointment Type: Budget - Term
Schedule: Full-Time NOTE: This is a term position ending June 2027.  Monday to Friday, 8:45 am to 5:00 pm, with overtime required on a weekly/monthly basis to accommodate meetings. Travel to all three U of T campuses will be required. Secondments are welcome.
Pay Scale Group & Hiring Zone: PM 5 -- Hiring Zone: $120,499 - $140,583 -- Broadband Salary Range: $120,499 - $200,831
Job Category: Administrative / Managerial

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see 

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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