Bookkeeper / Construction Administration Specialist

Location: Onsite Employment Type: Full-Time Position: Bookkeeper / Construction Administration Specialist

Seeking a highly organized and detail-oriented Bookkeeper / Construction Administration Specialist to support both the financial and operational aspects of a growing residential construction business. This position is not a traditional bookkeeping role. The successful candidate must be capable of managing accurate financial records while supporting project administration, job costing, billing, documentation management, and construction-related workflows. The ideal candidate combines strong bookkeeping expertise with the ability to thrive in a fast-paced construction environment.

Key Responsibilities:

Bookkeeping & Financial Management • Maintain accurate financial records in QuickBooks. • Process accounts payable and project-related expenses. • Reconcile accounts and financial transactions. • Process vendor and subcontractor invoices. • Support payroll processing activities. • Assist with month-end bookkeeping and reporting. • Prepare documentation for year-end accounting reviews.

Construction Administration & Buildertrend

• Maintain project information within Buildertrend. • Upload invoices, receipts, project documentation, photos, and supporting files. • Ensure project records are accurate and organized. • Track project costs and support job costing initiatives. • Assist in improving operational workflows and project visibility.

Client Billing & Project Reporting

• Support monthly billing activities. • Prepare project cost tracking reports. • Generate budget utilization and project financial reports. • Ensure project expenses align with client billing

We are looking for:

• Has strong bookkeeping fundamentals and QuickBooks expertise. • Understands how financial processes support construction projects. • Can work independently and proactively identify issues. • Is highly organized and comfortable managing multiple priorities. • Has experience supporting operational and project-based environments. • Takes ownership of responsibilities and follows through with minimal oversight.