Buyer

The Job Holder is responsible for the timely and compliant procurement of materials and equipment, ensuring efficient execution of the end-to-end purchasing process from requisition to delivery. The role supports the availability of materials in line with operational priorities, technical requirements, and budget constraints, while ensuring full adherence to Company procedures, governance requirements, and applicable regulations. The Job Holder also contributes to cost optimization and value preservation, without compromising quality or delivery performance.

Principle Responsibilities 

• Analyze and validate Purchase Requisitions, ensuring clarity of scope, technical specifications, and contractual requirements for materials and main equipment
• Define the appropriate procurement strategy (Purchase Order vs Equipment Supply Contract) based on complexity, value, and risk
• Prepare and issue solicitation packages (RFQ/CFT), including robust contractual and commercial conditions
• Identify and pre-qualify qualified suppliers capable of delivering complex or critical equipment
• Coordinate with technical teams to finalize specifications, datasheets, and vendor requirements
• Manage tendering processes, ensuring fairness, transparency, and compliance with Company procedures
• Perform detailed commercial evaluations, ensuring alignment with technical assessments and overall value for the Company
• Lead or support commercial and contractual negotiations, including price, delivery schedules, warranties, liquidated damages, and key contractual provisions
• Prepare, negotiate, and issue Purchase Orders or Equipment Supply Contracts in full compliance with Delegation of Authority (DoA)
• Ensure robust contractual structuring, including clear definition of scope, deliverables, milestones, and payment terms
• Monitor supplier performance and interface with the expediting coordinator for the management of expediting activities, including manufacturing progress, inspections, testing, and delivery
• Interface with Logistics duet for the logistics, delivery, and handover of materials and equipment with all relevant stakeholders
• Manage variations, claims, and commercial issues related to Purchase Orders and supply contracts, ensuring proper documentation and alignment with contractual terms
• Ensure robustness of internal controls, audit readiness, and the accuracy, completeness, and auditability of all procurement and contractual records and reporting
• Ensure full compliance with applicable laws and regulations, Company procedures, Delegation of Authority, Code of Conduct, and H3SE requirements, promoting adherence across all procurement activities.
• The Job Holder shall contribute to the overall performance of the Contracts & Procurement function and may be required to support activities outside their primary area of responsibility, commensurate with their qualifications, competence, and experience, in order to meet business priorities, ensure operational continuity, and balance workloads across the Department.

Accountabilities:

• Ensure that office operates in line with local and internationally recognized Health & Safety regulations and best practices.
• Ensure the regulatory compliance of the Contractors
• Promote Health & Safety and provide induction, training and toolbox talks to EACOP workers and Contractors
• Ensure the timely availability of materials and equipment in line with operational requirements and delivery schedules
• Ensure full compliance of procurement activities with applicable laws, Company procedures, Delegation of Authority (DoA), Code of Conduct, and H3SE requirements
• Ensure the integrity, fairness, and transparency of all procurement and tendering processes
• Deliver cost-effective procurement outcomes, aligned with approved budgets and value objectives
• Ensure robust contractual and commercial conditions in Purchase Orders and Equipment Supply Contracts, protecting Company’s interests
• Ensure effective identification and mitigation of procurement risks, including supplier, commercial, and delivery risks
• Ensure supplier performance is effectively monitored, including compliance with contractual obligations, quality, and delivery timelines
• Ensure proper management of variations, claims, and commercial issues, with adequate documentation and contractual alignment
• Ensure the accuracy, completeness, and auditability of procurement and contractual documentation, guaranteeing full traceability
• Ensure robust internal controls and audit readiness, supporting compliance and continuous improvement of procurement practice
• Demonstrate flexibility and collaboration in supporting the broader Contracts & Procurement function to ensure operational continuity, effective workload distribution, and the timely achievement of departmental and Company objectives.