C004951 Senior Asset Manager (Project Support) (NS) - THU 23 Jul EXTENDED

Deadline Date: Thursday 23 July 2026 (was Friday 17 July 2026) Requirement: Senior Asset Manager (Project Support) Location: Mons, BE Full Time On-Site: Yes Time On-Site: 100% Total Scope of the request (hours): 720 Required Start Date: 18 August 2026 End Contract Date: 31 December 2026 Required Security Clearance: NATO SECRET   Duties & Role:   Portfolio, programme and project support • Makes sure that support services are delivered effectively across projects • Applies and recommends appropriate control solutions for planning, scheduling, and tracking project activities • Configures and maintains project management tools (MS Project, ServiceNow), and provides clear guidance on related procedures, processes, and techniques • Prepares presentations and supporting materials for project reviews and stakeholder updates • Assists to maintain information registers and ensures data is kept up to date • Supports users in locating, saving, and organizing information in line with established guidance. • Escalates any concerns or issues with information handling to senior team members • Assists with straightforward data-quality activities, such as correcting file names and maintaining documentation of procedures and SOPs • Documents and maintains Standard Operating Procedures (SOPs) and process workflows

Resource Management • Assists in the effective planning, coordination, and control of project resources • Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met • Coordinates with Resource Managers regarding availability of resources to undertake activities on projects

Business administration • Assists the team or manager in gathering and providing the information needed to support ongoing team processes • Liaises and coordinates activities across functions and service areas • Updates and maintains office policies and procedures

Customer-Facing Duties • Provides information about the organization's services, facilities, or procedures to internal and external stakeholders • Manages customer communication via various channels (email, phone) • Responds to inquiries with professionalism, sensitivity, and reliability

Administrative and Coordination Duties • Schedules and confirms appointments, meetings, reservations, and travel arrangements • Organizes, updates, and maintains files, records, databases, and spreadsheets in accordance with security and procedural guidelines • Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management, etc. • Maintains project portals and document libraries • Reports on project status to management and stakeholders • Performs other duties as may be required