Executive Administrative Assistant

Colgate-Palmolive Company New York, United States of America

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Job Description

Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet.

Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world.

Every day millions of people trust our products to care for themselves and the ones they love. Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live.

A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

Information at a Glance

Job Title: Executive Administrative Assistant

Travel Required?: Travel - up to 10% of time

Posting Start Date: 4/27/26

Hybrid

No Relocation Assistance Offered
Job Number #172955 - New York, New York, United States

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

This critical role provides comprehensive, C-suite-level support to the Chief Growth Officer and Chief Operating Officer Americas, enabling high-level performance and impact across a global organization. You will act as a strategic partner and gatekeeper, triaging requests and managing complex operations to ensure the executives remain focused on the most critical business tasks. This position is ideal for a resilient professional who thrives in a fast-paced environment with shifting priorities and possesses the sound judgment required for handling highly sensitive information. Your primary objective is to maximize executive effectiveness through expert calendar management, high-impact communications, and seamless global logistics.

Responsibilities

Executive Coordination: Manages complex, frequently changing executive calendars and anticipates scheduling conflicts while ensuring the executives are properly briefed and prepared for all meetings.
High-Impact Communication: Leads the preparation and formatting of executive-level presentations (Google Slides/PowerPoint) and board materials, ensuring all correspondence maintains a professional and brand-aligned tone.
Global Logistics Management: Arranges intricate domestic and international travel itineraries, prepares detailed travel briefs, and coordinates high-profile leadership meetings, town halls, and offsites.
Strategic Project Support: Supports the execution of executive projects and strategic initiatives by developing task lists, project timelines, and trackers to maintain organizational flow.
Workflow Optimization: Proactively identifies opportunities to improve internal processes and information flow, while maintaining rigorous digital and physical filing systems for easy document retrieval.
Financial & Administrative Triage: Processes expenses, invoices, and reimbursements via SAP Concur and serves as the primary point of contact for internal stakeholders and external partners.

Required Qualifications

High School Diploma or GED
10+ years of executive administrative experience, with significant experience supporting C-suite executives at large, matrixed organizations.
Advanced proficiency in Google Workspace (Gmail, Calendar, Slides, Docs) and Microsoft Office, along with the ability to use AI tools for daily personal productivity.
Demonstrated experience managing complex domestic/international travel and utilizing SAP Concur for travel and expense management.

Preferred Qualifications

15+ years of experience
Previous experience in the Consumer Packaged Goods (CPG) industry or a similarly dynamic, fast-paced sector.
High degree of discretion, sound judgment, and exceptional organizational and interpersonal skills.
Proven ability to collaborate effectively with other executive assistants to maximize broader executive productivity.
Resilience and adaptability when facing ambiguity and high expectations, maintaining a calm demeanor under pressure.
Willingness to occasionally work outside standard business hours to support global time zones or urgent requests.
Proven ability to operate effectively in a complex, global organization and juggle shifting priorities in a high-performance environment.

Compensation and Benefits
Salary Range $95,000.00 - $125,000.00 USD

Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.

Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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