Executive Assistant (Real Estate)

Outsourcing Staffing Advantage is seeking a highly organized and proactive Executive Assistant (Real Estate) to support a busy construction executive. This role is responsible for managing calendars, coordinating meetings, handling communications, tracking projects and deadlines, and ensuring daily priorities stay on schedule. The ideal candidate is an excellent multitasker with strong communication skills, attention to detail, and the ability to adapt in a fast-paced environment while maintaining confidentiality. Experience with administrative support, scheduling, email management, and light bookkeeping is preferred.

Key Responsibilities: • Organize the Executive’s calendar into structured time blocks and prioritize daily activities. • Follow up on assigned tasks through completion and ensure deadlines are met. • Keep the Executive on track by proactively monitoring priorities, commitments, and upcoming deadlines. • Answer and professionally screen phone calls and messages. • Plan, schedule, and coordinate meetings, appointments, and other important activities. • Record meetings when required, take accurate meeting minutes, and prepare reports. • Handle confidential correspondence and sensitive information with discretion. • Review incoming emails and communications, prioritize urgent matters, summarize key information, and draft responses based on the Executive’s instructions. • Monitor project progress and follow up with relevant parties to ensure timelines are met. • Communicate and coordinate tasks with internal departments, property managers, vendors, tenants, contractors, and other external contacts. • Efficiently manage the Executive’s agenda and proactively restructure it when priorities change. • Assist with light bookkeeping and basic financial administrative tasks. • Maintain frequent phone communication with the Executive, receiving instructions, providing updates, and reporting on completed tasks. • Proactively remind the Executive of upcoming priorities, pending tasks, and required follow-ups. • Support day-to-day real estate operations and administrative activities as needed.