Executive Assistant

MSS Tokyo, Japan

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Executive Secretary, MSS

Location:

Tokyo, Tokyo, JP, 1030027

Brand: HSBC

Area of Interest:

Closing Date:

Date: 10 Jul 2026

Job description

Executive Assistant provides high quality and comprehensive secretarial and administrative services to CEO and MSS Mgmt including coodinating the schedule with VIP visitors and internal/external clients, email and meeting management, and travel arrangement.

Role holders may carry out tasks such as:

• Assist CEO for any ad-hoc requirements

• Assist CEO and MSS mgmt for administrative tasks such as due date control, expense management, organising schedules, maintaining diaries and making appointments

• Assist CEO and MSS mgmt for travel and accommodation arrangement

• Communite with clients on admin or logistic matters for CEO

• Co-ordinate activities, events, services and manage supplies and invoices for MSS department

• Document management including disseminating information, drafting presentations and filing

• Act as fire warden and primary point of contact for MSS area

Experience

• Minimum of 3 years of Executive Secretary's experience in an international financial firms

Skills and Qualifications

• Strong knowledge of administrative and clerical procedures

• Excellent interpersonal skills with counterparties from different cultures and backgrounds

• Deep knowledge of Japanese business manner

• Strong time management skills

• Excellent IT/PC skills e.g. Office Word, Excel

• Fluency in English both oral and written

• Proactive and self motivated person

• Have excellent communication skills, demonstrate sound work ethics, posses cultural awareness and sensitivity, be flexible and respectful, be customer service oriented

• A team player, zealous, positive and responsible

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