FF&E Supply chain Manager

This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.

We are seeking a highly organized and experienced FF&E Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality project in Brazil. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Brazil and Europe), storage operations in Preá, and final-mile delivery into Jericoacoara—an area with challenging access conditions. The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.

At a glace: • Mid–Senior role overseeing end-to-end FF&E supply chain for a luxury hospitality project in Brazil • Responsible for factory supervision, quality control, and production sign-off (Brazil & Europe) • Manages storage operations in Preá and all inbound logistics • Coordinates last-mile delivery into Jericoacoara with specialized 4x4/off-road vehicles • Oversees inventory accuracy, documentation, dispatch & receiving • Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling • Works closely with Construction for delivery timelines, site readiness, and installation planning • Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments • Must be highly organized, proactive, and experienced in complex or remote logistics environments

Responsibilities Production Oversight & Quality Control • Supervise FF&E production at each factory (Brazil & Europe). • Conduct detailed quality checks and approve inventory before packing and sign-off. • Ensure all items meet Utopia’s standards for quality, specifications, and finishes.

Inbound Logistics & Storage Management • Monitor and confirm the arrival of goods at the Preá storage facility. • Arrange and oversee loading/unloading operations at all locations. • Hire necessary local equipment or machinery as required. • Maintain a full, accurate, and continuously updated inventory of all items.

Documentation & Compliance • Handle all dispatch, receiving, and transport paperwork. • Ensure complete documentation for internal controls and auditing.

Delivery Coordination & Final-Mile Logistics • Oversee delivery schedules from factories to Preá, ensuring timely arrivals. • Plan and manage logistics from Preá to Jericoacoara—including batch deliveries due to access restrictions (large trucks cannot cross dunes). • Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions. • Supervise all loading/unloading operations for the Preá–Jeri transfers.

On-Site Coordination & Installation Support • Coordinate delivery timelines and equipment needs with the Construction team. • Organize and supervise unpacking activities. • Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards.