Fire Project Coordinator

What you will do:: Responsibilities include but are not limited to assisting the Construction Managers and Project Managers with coordination/ documentation, ordering of equipment for Install base projects including day-to-day general office duties as assigned for fire alarm, suppression and sprinkler.

How you will do it: ** • Operations Administrative Support uploading and Maintaining Projects and Contracts via Job Design/ BBI • Monitor status of small projects (fire alarm, suppression, sprinkler) • Communicate with customers and sale reps as to when material and/or • labor is required. • Ensure that required engineering is performed to meet customer expectations. • Coordinate with TIS supervisor and/or construction manager customer’s labor requirements. • Order equipment, ensure that customer receives material when needed. • Report to department managers project status. • Process change orders, releasing equipment, filing, Certificate of Insurance, Warranty Letters • Billing of projects; compiling back-ups such as Certified Payroll, work tickets etc. • Handling customer/ contract disputes as needed. • Coordinate delivery of equipment to the job site • Coordinate delivery of close-out documents • Creation of purchase orders for subcontractors • Procurement and verification of project schedules • Attend work in progress meetings. • Tracking of project RFI’s, change orders and other pertinent documentation. • Coordination/ Follow Ups with Sales Team regarding project bookings; releasing of jobs from COE/ Credit holds etc. • Assist with Accounts Receivable (AR) • Act as the facilitator and point-person for information sharing between OTC, District, and select customers as directed by ACSM • Support Dispute Resolution in resolving disputes when requested by the AR Collectors or the Dispute team. • Contact customers when identified as necessary as part of DMS or for very simple reasons.