Internship - Reception & Office Management

Alta Ares Île-de-France, France

Apply Now

Front Office & Reception

Visitor Experience: Welcome visitors, partners, and candidates, ensuring a professional and smooth reception experience aligned with the company’s standards.
Communication: Act as the first point of contact for guests and direct them to the appropriate team members.
Administrative Support: Maintain accurate records and manage the biodata database for visitors, candidates, and internal administrative needs.

Office Operations

Office Coordination: Support the daily organization of the office to ensure a smooth and efficient working environment for all teams.
Mail & Logistics: Manage incoming mail, packages, and deliveries, ensuring proper distribution to internal teams.
Meeting Spaces: Prepare and organize meeting rooms and collaborative spaces, ensuring they are ready for internal meetings, candidate interviews, and partner visits.

Vendor & Facilities Management

Service Providers: Coordinate with external service providers (cleaning, maintenance, supplies, etc.) and ensure smooth service delivery.
Office Logistics: Support inventory management and ensure the office remains well equipped and organized.
Operational Support: Assist the operations team with general office management tasks and ad-hoc administrative projects.

Education: Student in administration, management, hospitality, or a related field.

Organization: Strong attention to detail and ability to manage multiple administrative tasks simultaneously.

Communication: Professional demeanor and excellent interpersonal skills when interacting with visitors, employees, and partners.

Reliability: High level of responsibility and discretion when handling administrative information.

Autonomy: Ability to take initiative and ensure daily operational tasks are completed efficiently.

Languages: French and English required.

European & Technological sovereignty

Rigor & Audacity

Pragmatic, Field-Oriented Innovation

Resilience in Extreme Conditions

Learning: Exposure to the daily operations of a fast-growing deeptech startup.
Responsibility: Real ownership over the reception and organization of the office environment.
Environment: Work alongside a passionate and ambitious team operating at the intersection of AI, defense, and technology.
Mission: Contribute to building the operational backbone of a company supporting European technological sovereignty.