Legal Contracts & Billing Associate

Title: Legal Contracts & Billing Coordinator Reports to: Finance Coordinator Status: Full-time Rate: $6 - $7/hour

The Legal Contracts & Billing Coordinator will be responsible for supporting our finance team in a wide range of financial and administrative duties such as contract management, collection of payments, processing payments, updating financial records, and managing invoices. This role plays a crucial part in ensuring the financial health and integrity of the firm. A strong candidate will have a proven track record handling financial transactions involving client information, meeting daily billing goals and deadlines, be proactive in following up to complete tasks, and have excellent customer service tone and etiquette.

Description: • Draft, review, and organize contracts, ensuring they are accurate, complete, and compliant with company standards. • Act as a point of contact for clients regarding current and outstanding payments; this includes collecting initial payments, upcoming and overdue payments in a timely fashion. • Conduct courteous and professional phone calls and send emails to address payment inquiries and negotiate payment arrangements. • Create and issue invoices in the financial system, accurately reflecting retained services. • Verify invoice details, such as pricing, terms, and payment deadlines, to eliminate discrepancies with attorneys and operational staff. • Monitor contract status and follow up with relevant parties to ensure prompt signatures and adherence to agreed terms. • Track and manage payment schedules to minimize overdue accounts. • Organize, secure, enter, and maintain records of contracts, invoices, and related financial documents for auditing and reference purposes.