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Part Time, Educator Records and Data Coordinator

St Louis, MO, US, 63119-5738

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future.  We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne.  A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area.  The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.

Job Summary

Responsibilities include but are not limited to:

• Personnel file management, including educator credentials and contracts, paper and electronic
• Manage educator transfers
• Upload of ARCHHR new hire and contract renewal data 3 times per year Sept, Dec & April), for evaluation entry and reporting purposes.
• Design process for converting credentials and contracts from paper files to electronic records
• Receipt and review educator official transcripts and certifications to file appropriately and to determine salary Step and Lane upon request
• D/base entry of educator credential data and d/base management of electronic data transfers
• Manage withdrawn files for compliance and potential re-entry
• Ongoing purge of withdrawn files (ten-year hold process, including conversion from paper files to electronic withdrawal records)
• Assist with customer service calls and emails from pastors, principals, business managers, and educators regarding teacher personnel files which include contracts, certifications, salary scales/ranges, and withdrawals (terminations)

Job Responsibilities

• Detail orientation, with focus on quality of work
• Critical thinking and analytical skills
• Customer service mindset with friendly demeanor and action-oriented problem-solving skills
• Willing to work independently on projects, while collaborating with OCEF colleagues and Curia partners on long-term goals and outcomes for educators and education leaders
• Ability to juggle multiple priorities and projects, based on a seasonal school-year schedule
• Understand hiring cycles for education and manage workload to accommodate deadlines for compliance

Job Requirements

• Education experience desired: understanding of certification and step-and-lane process
• Strong communication and organizational skills
• Excellent time manager, independent worker
• D/base understanding/experience
• Proficient in Microsoft Office specifically .xls

The Archdiocese of St. Louis Catholic Education and Formation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.  
 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. 

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Benefits

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.