Procurement and Logistics Officer

The procurement and supply chain officer is responsible for managing the end-to-end procurement process, ensuring the timely availability of spare parts, stores and services. Maintaining the synergies between the series of vessels and maintaining strong supplier relationships. The role supports the technical availability of the fleet and ensures compliance with the strategic sourcing initiatives within the AE organization.

Roles and Responsibilities• Stores

Clarify the store purchase requests from the ships, get quotation, place purchase order for the stores and maintain all inventory files. • Spares parts

Clarify the spares parts purchase requests from the ships, get quotation, place purchase order for the spares parts and maintain all inventory files. • Delivery of Spares/Stores to Ships

Record status of the delivery and follow up with each requisition till delivery. Pay special attention to delay and potential delivery consolidation to save cost. • Surveys and services

Monitor the dates of the survey and arrange the class/statutory survey in consultation with Vessel Manager. Arrange and coordinate required services to support operational activities. • Repairs

Arrange routine repairs / requisition for service engineer / technician as per vessel requests and pass major repair requisitions for Vessel Manager’s approval. Keep record of all accrued repair costs. • Routine communication

Handle emails to and from vessels and other concerned parties regarding spares/ stores/ repairs/ surveys/ registration. • Document Control

a. Maintain check list of periodic reporting due from vessel. Verify from ship file for overdue report – query vessels for abnormal delays. b. Ship: Dispatch and follow up of documents relating to vessel’s specific requirement. c. Office: Maintain files for indents/quotation/invoices as per department policy. • Technical Operating Costs

Participate in tasks related to technical operating cost, including invoices review, classification, system input, recording keeping and overdue invoices follow-up. • Manuals / Drawings / Instruction books

Maintain up-to-date record and files for quick retrieval and reference. • Maintain central cost data for major stores, equipment, machinery, repair and dry-dock cost.

• Tracking of FO, LO, potable water, technical water etc. analysis

Track that samples are landed by the vessel as per schedule. Follow up on the analysis report and send the report to the vessel. Keep the Vessel Manager informed if any of these conditions are not met.