Project Document Manager

Bechtel Arkansas, United States of America

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Project Document Manager

Requisition ID: 296630

Relocation Authorized: None
Telework Type: Full-Time Office/Project
Work Location: London

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Join us for an extraordinary opportunity
Be part of a major aviation project in the Greater London area, that will redefine the future of air travel and delivery excellence. We’re building a dynamic team to plan and deliver complex, high-impact work, at the heart of one of the region’s most innovative and fast-moving developments.
If you’re motivated, hands-on, and thrive in the energy of large-scale infrastructure and aviation projects, this is your opportunity to thrive and make a real difference. Join a collaborative, fast-paced environment, where ambition, collaboration, and momentum drive success - and play a pivotal role in delivering transformation projects that will shape the future of aviation.
The project scope includes planning, design, integration and delivery of major airfield infrastructure, buildings, systems and associated periphery infrastructure.

Please register your interest early, by registering your interest to participate in this this transformational aviation project!

Job Summary:

Under the direction of Project Management, the Project Document Manager will help establish, plan, control, and direct the scope of the document/records management program.

Major Responsibilities:

Provide document management support to include:
May support the maintenance of the Electronic Document Management System (EDMS) and the security model based on project needs, to register, control, distribute, transmit, file, and archive project records.
Assist in the planning of the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
Copy documents from SharePoint and other locations into Aconex as needed.
Support the development of and implementation of the records retention and turnover plans.
Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
Support quality assurance audits, internal technical reviews, client reviews, and external audits.
Manage project access to the EDMS by inviting users to the EMDS, perform associated tasks with basic EDMS administration.
Ensure supplier and customer documentation is processed within established schedule standards.
Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
Keep abreast of department technologies, techniques, and services that become available.
Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
Ensure training and training records for project document management and administrative personnel are current.
Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
May conduct presentations regarding document management status and work process requirements, both internally and externally.
Provide direction and training, partnering with document management project teams for the processing of documentation.
Participate in the coordination of project close-out activities inclusive of all functional groups represented on project.

Education and Experience Requirements:

Must have bachelor’s degree plus a minimum of 5 years project-based experience, or a minimum of 9 years of experience performing document/records management, managing work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 7 years
Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
Must be able to organize and prioritize assigned document management tasks
Have strong interpersonal and customer service skills
Have ability to work flexibly and collaboratively across all levels of the organization
Must be flexible and able to accept and quickly adapt to changes in work focus

Required Knowledge and Skills:

Four or more years’ experience managing a records / document control program on a Bechtel project.
At least 2-years’ experience advanced use of Aconex

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

We're creating a space where all people, including those with disabilities, can advance their careers and optimize their possibilities through a fair and inclusive workplace. If reasonable adjustments are needed to apply for an open position, please contact us to ensure we can provide an environment where each and every candidate can thrive: accessta-sourcing@bechtel.com Bechtel is a verified company with the Disability Confident Scheme

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