Project Management Officer, Costa Navarino

Costa Navarino is a sustainably driven destination in the Mediterranean, located in Messinia in the southwest Peloponnese. Graced with a breath-taking seaside landscape, this is a region shaped by 4,500 years of history. The Costa Navarino philosophy is driven by a genuine desire to preserve the natural beauty and heritage of Messinia. It is currently home to four 5-star hotels, The Romanos, a Luxury Collection Resort and The Westin Resort Costa Navarino at Navarino Dunes, W Costa Navarino and Mandarin Oriental, Costa Navarino at Navarino Bay. The destination comprises several distinct sites featuring five-star hotels, luxury private residences, a world-class golf experience, and many year-round activities. Navarino Dunes is home to The Romanos, a Luxury Collection Resort, The Westin Resort Costa Navarino and Costa Navarino Residences. Navarino Bay is the setting for Mandarin Oriental, Costa Navarino, W Costa Navarino and Navarino Agora, a curated marketplace. Both sites have signature golf courses, while at Navarino Hills there are two further signature golf courses. Costa Navarino is seeking a highly organized and detail-oriented Project Management Officer to join the Corporate Governance, Compliance & Project Management department, reporting directly to the Senior Director. The role is central to strengthening the company's governance backbone: building and maintaining the corporate repositories of policies, SOPs and projects on SharePoint and Asana, establishing the governance framework that surrounds them, and acting as Corporate Project Manager for cross-functional initiatives that sit above individual business units. The PMO will also provide structured support to internal audit activities, ensuring documentation, traceability and audit readiness across the portfolio. This is a high-visibility position that combines governance discipline, project execution and close collaboration with senior leadership

Responsibilities Policies & SOPs Governance • Design, build and maintain the corporate SharePoint database of all Policies and Standard Operating Procedures, ensuring a single source of truth across the organization • Develop and enforce the governance framework for Policies and SOPs, including lifecycle management (drafting, review, approval, publication, periodic review, retirement), version control, ownership mapping and traceability • Ensure audit-ready documentation standards and consistent application of templates, naming conventions and metadata

Project Portfolio Governance • Design, build and maintain the corporate project database in SharePoint and Asana, providing full visibility of the enterprise portfolio across all business domains (Hospitality, Real Estate, ESG, IT & Transformation, Corporate Functions) • Establish and maintain the governance framework for project management, including stage-gate processes from Business Case through to closure, intake and prioritization, change control, risk management, benefits realization and executive reporting • Monitor timelines, dependencies, risks and milestones; produce executive dashboards and performance insights to support informed decision-making

Corporate Project Management • Act as Corporate Project Manager for cross-functional or enterprise-wide initiatives with no clear single Business Owner, driving them end-to-end from initiation to closure • Coordinate stakeholders across departments, ensure governance discipline, and maintain alignment with strategic priorities

Internal Audit Support • Provide structured support to internal audit activities by ensuring that policies, SOPs, project documentation and governance artifacts are complete, current and readily retrievable • Act as a coordination point between auditors and process owners, tracking findings and remediation actions through to closure

Tools & Continuous Improvement • Serve as the power user and administrator for SharePoint (document management, governance sites, permissions) and Asana (or equivalent PM tool) for portfolio tracking and collaboration • Continuously improve PMO tools, templates, workflows and reporting standards, leveraging Microsoft 365 capabilities (Power Automate, Power BI, Lists) where relevant