Recruitment & Mobilisation Coordinator

Bechtel Amur, Russia

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Recruitment and Mobilisation Coordinator

Requisition ID: 296710

Relocation Authorized: National - Single
Telework Type: Full-Time Office/Project
Work Location: Lubiatowo
Salary Range: 193,400 - 251,000 PLN annually (salary range is based on market data; final salary offered is determined by education, experience, and qualifications of the applicant.)

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview:

Job Summary:

The Recruitment & Mobilisation Coordinator provides administrative and coordination support across the planning, recruitment, mobilisation, onboarding, and demobilisation lifecycle of project personnel (including both direct hire and subcontractor personnel).

This is a high‑volume, process‑driven role requiring strong attention to detail, accuracy in data management, and proactive coordination with internal teams and subcontractors to support timely and compliant workforce recruitment and mobilisation.

Major Responsibilities:

Recruitment & Candidate Administration

Support candidate processing and record management in human resource management systems
Verify required documentation according to Project requirements
Coordinate candidate communications, interviews, and onboarding documentation
Track candidate progress through recruitment and mobilisation stages

Mobilisation Coordination

Administer mobilisation activities for direct hire and subcontractor personnel in line with Project procedures
Validate candidate documentation prior to mobilisation approval
Monitor mobilisation status and follow up outstanding requirements
Escalate non-compliant or incomplete submissions

Onboarding & Site Access Readiness

Coordinate induction/orientation, onboarding, and screening requirements
Support mobilisation readiness prior to site access approval
Liaise with Security for ID issuance and access activation
Coordinate accommodation and logistics for authorised nonlocal personnel

Other Major Responsibilities:

Subcontractor Coordination

Act as administrative interface between Workforce Services and subcontractors
Provide guidance on mobilisation systems, documentation, and requirements
Track subcontractor submissions against labour plans and mobilisation timelines

Systems, Reporting & Compliance

Maintain accurate, auditable records across workforce management systems
Ensure compliance with GDPR and data protection requirements
Support reporting on recruitment and mobilisation progress, volumes, and delays

Demobilisation & Workforce Changes

Process terminations, demobilisation, and rehire activities
Coordinate Identification return, system updates, and workforce records
Support reclassification and re mobilisation activities where required

Education and Experience Requirements:

Requires bachelor's degree (or international equivalent) and 8-10 years of relevant experience or 12-14 years of relevant work experience.
Experience in administration, HR coordination, or workforce mobilisation
Experience in construction, infrastructure, or high-volume workforce environments preferred
Familiarity with Human Resource Management systems is advantageous
Working knowledge of Polish employment documentation and onboarding practices desirable

Required Knowledge and Skills:

Strong organisational and administrative skills
High attention to detail and data accuracy
Ability to follow structured procedures and compliance requirements
Effective coordination and stakeholder communication skills
Ability to manage multiple priorities in a high-volume environment
Proficient in Microsoft Office and web-based systems

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is committed to a non-discriminatory recruitment process. All job advertisements and titles are gender neutral. We do not ask candidates about their current or previous pay.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

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Recruitment &amp; Mobilisation Coordinator