Site Administrator & Safety Watcher - Petrochemical Industry

We are looking for a highly capable dual-function Site Administrator / Safety Watcher to join upcoming petrochemical projects across South Africa and Namibia. This role plays a key part in ensuring smooth administrative, procurement, and HR support functions on site while maintaining compliance with ISO standards and HSE protocols. The ideal candidate will ensure efficient site operations while simultaneously enforcing safety requirements and identifying hazards in high-risk industrial environments such as fuel storage depots and refineries.

Department: Projects Reporting to: Construction Manager Position Type: Fixed Term Contract Occupational Level: Intermediate / Supervisory Support Location: Various regions within South Africa and/or Namibia

Key ResponsibilitiesSite Administration • Maintain accurate records, filing systems, and project documentation for internal and external audits. • Ensure all documentation is highly accurate and aligned with ISO 45001, ISO 14001, and HSE standards. • Complete and submit required safety checklists, compliance logs, and administrative reports. • Prepare reports, correspondence, and project updates for management.

Safety Monitoring and Hazard Control • Monitor high-risk activities (confined spaces, hot work, working at heights) to ensure strict compliance with permit-to-work systems. • Maintain continuous vigilance over assigned work areas, enforcing isolation, lockout/tagout (LOTO), and risk control procedures. • Ensure correct usage of required PPE and verify that safety and emergency equipment is fully operational. • Support emergency response efforts, track site incidents, and promptly report hazards, non-conformances, or deviations.

Procurement and Logistics • Perform project procurement activities and coordinate material logistics and deliveries under Construction Manager supervision. • Manage and replenish office supplies and site administrative resources.

HR Support and Team Coordination • Assist with site HR duties, including daily attendance tracking, induction records, and maintaining staff documentation. • Support employee coordination and facilitate seamless communication between Construction, Mechanical, QA/QC, HSE, and HR teams.