Specialist Sub-Contract Management

Job Description

Job Title:  Specialist Sub-Contract Management

Job Location (Short):  Alpharetta, GA

Workplace Type:  Office

Employment Type:  Hourly

Discover a more connected career

Role Overview: We are seeking a proactive Insurance Analyst/Specialist to join our growing team. In this role, you will assist in managing the subcontractor database, ensuring that every subcontractor is fully credentialed, insured, and compliant with company standards. You will balance data management with communication among the team, leadership and field operations.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships,  pet insurance, and much more!

What you’ll do

Subcontractor Lifecycle & Renewals

• End-to-End Renewal Management: Assist with onboarding new companies and managing the renewal cycle for a network of 400+ active subcontractors.
• Status Oversight: Proactively manage status changes to prevent non-compliant vendors from operating.
• Monthly Renewal Communication: Execute the communication schedule to ensure all renewal notices are dispatched ahead of deadlines and rigorously follow up on policy expiration dates.

Compliance & Risk Mitigation

• Insurance Tracking: Maintain renewal insurance certificates (COIs) and policies through compliancy.
• Escalation Management: Identify expired policies, exclusions, and other discrepancies and escalate risks to VPs to ensure project continuity and corporate safety.
• Credentialing & Badging: Oversee the dedicated "Badges" inbox. Coordinate with subcontractors to identify on-site personnel and ensure all badge documentation is submitted and verified.

Data Management & Automation

• Smartsheets: Manage term dates and real-time updates for subcontractor data.
• Database Hygiene: Continuously optimize the process for transitioning subcontractors to "Inactive" status to keep the active database lean and accurate.

What you’ll need

• Experience: 2+ years in insurance, and compliance, risk management, or subcontractor procurement.
• Technical Skills: Proficiency in Smartsheets (including automations and formulas) is highly preferred.
• Insurance Knowledge: Strong understanding of commercial insurance policies (General Liability, Auto, Workers’ Comp, Umbrella) and Certificate of Insurance (COI) review processes.
• Communication: Exceptional written and verbal communication skills; ability to hold vendors and internal stakeholders accountable.
• Organization: High capacity to manage repetitive monthly cycles while handling ad-hoc escalations.

Why grow your career with us
Your career here is more than just a job — it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.  

Building stronger solutions together 
Our company is an equal-opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected.   
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Req Id:  9875

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