Sr Administrative Assistant

Essential Functions:

• Works with AL and administrative team to coordinate all aspects of general office services and departmental support
• Arrange meetings and tours with internal and external constituents, partners and visitors
• Manages adherence to travel policy, coordinates timely submission of expense reports
• Coordinate travel, and meeting logistics for assigned departments and DIRs
• On and off-site event planning support for corporate, social, and department events.
• Meeting schedule support for collaborative meetings, including overseeing scheduling, catering, audio visual set-up, and room set-up for collaboration meetings
• Develop agendas and high level PowerPoint presentations based on business needs that will be delivered to both internal departments and executive level individuals outside of Wilmington
• Record, disseminate and retain minutes, action logs and other documents of record
• Prioritize conflicting needs, handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadline pressures
• Supports projects management for Engineering team by tracking and updating projects status in Planview application
• Supports Site Ops & Engineering by executing small projects and managing workspace allocations in OfficeSpace application
• Serves as Key Functional Representative to support assigned departments in progressing purchase order requests
• Supports contracts management for executive team and AL; collaborates with Procurement and Legal Departments to progress agreements from draft to signature
• Assists in special projects as requested; responds to routine inquiries
• Create and maintain a welcoming and professional environment for all guests and external contacts
• Ability to provide additional administrative support and backup coverage to assigned departments as needed

Essential Functions:

• Works with AL and administrative team to coordinate all aspects of general office services and departmental support
• Arrange meetings and tours with internal and external constituents, partners and visitors
• Manages adherence to travel policy, coordinates timely submission of expense reports
• Coordinate travel, and meeting logistics for assigned departments and DIRs
• On and off-site event planning support for corporate, social, and department events.
• Meeting schedule support for collaborative meetings, including overseeing scheduling, catering, audio visual set-up, and room set-up for collaboration meetings
• Develop agendas and high level PowerPoint presentations based on business needs that will be delivered to both internal departments and executive level individuals outside of Wilmington
• Record, disseminate and retain minutes, action logs and other documents of record
• Prioritize conflicting needs, handle matters expeditiously, proactively and follow through on projects to successful completion, often with deadline pressures
• Supports projects management for Engineering team by tracking and updating projects status in Planview application
• Supports Site Ops & Engineering by executing small projects and managing workspace allocations in OfficeSpace application
• Serves as Key Functional Representative to support assigned departments in progressing purchase order requests
• Supports contracts management for executive team and AL; collaborates with Procurement and Legal Departments to progress agreements from draft to signature
• Assists in special projects as requested; responds to routine inquiries
• Create and maintain a welcoming and professional environment for all guests and external contacts
• Ability to provide additional administrative support and backup coverage to assigned departments as needed