Supply Chain Administrative Assistant

Hope Gas Inc. Mississippi, United States of America

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Job Description

Supply Chain Sustainability Specialist

At Hope Utilities, you can build more than a career - you can make a difference. Our employees deliver essential services that improve the quality of life for the communities we serve, and we are dedicated to creating a workplace where every team member can thrive.

We foster a safe, inclusive, and high-performing culture that supports your growth, well-being, and success both at work and at home. We encourage fresh thinking, embrace new ideas, and empower employees to challenge conventional approaches. When you join Hope, you'll be part of a team that values innovation, celebrates achievements, and invests in helping you reach your full potential.

Position Summary

The Supply Chain Administrative Assistant provides comprehensive administrative and operational support to ensure efficient daily supply chain activities and successful execution of special projects. This role supports processes including Requests for Proposals (RFPs), purchase order creation, invoicing issue resolution, vendor management, and general supply chain requests.

Duties & Responsibilities

Provide administrative and operational support to ensure efficient daily supply chain activities.
Assist with the preparation, coordination, and documentation of Requests for Proposals (RFPs).
Create and process purchase orders in accordance with established policies and procedures.
Review and resolve purchase order and invoicing discrepancies in collaboration with internal departments and vendors.
Support vendor management activities, including communication, documentation, and record maintenance.
Assist with onboarding new suppliers through email and digital platforms.
Conduct quality control reviews of requisitions and quotations prior to purchase order creation to ensure accuracy and compliance.
Respond to and track general supply chain requests in a timely manner.
Maintain and update supply chain systems and online platforms as required.
Participate in meetings (in-person and virtual) to support business units and supply chain initiatives.
Perform additional administrative and project-related duties as assigned.

Supervisory Responsibilties

The team member in this role will:

Serve as an Individual Contributor without supervisory responsibilities.
Support and contribute towards team goals and objectives.

Required Skills & Abilities

Strong computer skills, including MS Excel and PowerPoint
Knowledge of internal controls documentation
Excellent communication, interpersonal, and customer service skills.
Strong analytical ability and organization skills
Ability to work independently as well as part of a team
Technical Proficiency and Policy Compliance

Education & Work Experience

High school diploma or equivalent required.
Associate degree in Supply Chain Management, Business Administration, Accounting, or a related field preferred.
Relevant certifications (e.g., supply chain, procurement, or administrative support) are a plus.
1–3 years of administrative experience, preferably in supply chain, procurement, logistics, or accounting.
Experience supporting purchase orders, invoicing, vendor communications, and document management.
Familiarity with ERP systems, procurement platforms, or other supply chain software preferred.
Experience working in a fast-paced, deadline-driven environment with multiple priorities.

Physical Requirements

The ideal candidate must be able to complete the following physical requirements of the job with or without a reasonable accommodation:

Remain stationery for prolonged periods of time.
Operate a computer and other office productivity machinery as necessary.
Communicate with others to accurately exchange information and ideas.
Observe details at close range.
Travel to company locations and navigate various terrain for inventory tracking.

Work Context

This is a full-time non-exempt salaried position.
Minimum travel for work-related purposes is expected 10-15% of the time.

Information at a Glance

Requisition Id: 1099

Company Name: Hope Gas Inc.

Job Location: HOPE GAS OPERATIONAL HUB, HOPE HEADQUARTERS - MORGANTOWN

Department: Fleet & Supply Chain

Employment Category: Non Union

Posting Start Date: 8/11/26

Supply Chain Sustainability Specialist

Position Summary

Duties & Responsibilities

Supervisory Responsibilties

The team member in this role will:

Serve as an Individual Contributor without supervisory responsibilities.
Support and contribute towards team goals and objectives.

Required Skills & Abilities

Education & Work Experience

Physical Requirements

The ideal candidate must be able to complete the following physical requirements of the job with or without a reasonable accommodation:

Work Context

This is a full-time non-exempt salaried position.
Minimum travel for work-related purposes is expected 10-15% of the time.

We are people of deep and strong faith, who know right is right and wrong is wrong…and who care deeply about those we call family – including those we work alongside.

We are taught by our parents and grandparents to value and cherish the land we farm, the woods we hunt, the waters where we fish, and the fresh mountain air we breathe…and to ensure those treasures are left behind us for our children and their children – better than we found them.

Every day we wake up to the simple question: how can we bring more HOPE to the families and businesses we serve and create a better future for the generations that follow us?

At Hope Gas, our values – Faith, Family, and Integrity – are more than words. They are the foundation that guides how we serve our customers, support one another, and show up every day across West Virginia.

Hope Gas is a Local Distribution Company (LDC) that proudly provides gas service to approximately 140,000 residential, industrial, and commercial customers in 39 West Virginia counties. We monitor and maintain more than 7000 miles of pipelines that safely deliver West Virginia natural gas to many homes and commercial and industrial sites. We currently employ more than 600 employees working right here in our beautiful Mountain State with the sole purpose of staying true to our company’s mission and vision in West Virginia.

Learn more at HopeGas.com

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