Virtual Assistant (Fully Remote)

Our Client is hiring an Administrative Assistant/ Virtual Assistant.- Entry level This 100% remote Administrative Support Assistant role is ideal for organized, detail-oriented bilingual professionals supporting clients.  Schedule: Mon- Fri. 8:00AM- 6:00PM Fri EST USA, aligned on Daylight savings.      Key Responsibilities   • Document processes and maintain accurate records 

• Upload and organize files in Google Drive 

• Perform data entry and internal reporting tasks 

• Manage emails and communication with clients and vendors 

• Support research and document handling 

• Create and send statements or invoices, track payments, and record company expenses 

• Monitor projects, conduct internal communication & organize company data 

• Executing high-volume administrative workflows using established systems and tools. 

• Leveraging AI and automation to increase speed and accuracy in task delivery. 

• Building and maintaining repeatable processes to streamline client work. 

• Managing and optimizing client systems, including inboxes, calendars, and CRMs. 

• Coordinating complex scheduling, meetings, and travel arrangements. 

• Identifying inefficiencies and proactively improving workflows 

• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails 

• Convey information to incoming calls & make calls for appointments or conduct informational inquiries 

• Create and send statements or invoices, track payments, and record company expenses 

• Research products, purchase goods & secure samples 

• prepare lead lists or meeting minutes, transcribe audio recordings, other information, and organize research notes 

• Other similar or related tasks