Virtual Assistant - Executive & Operations Assistant

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in executive assistance & operations to join our client's team and take their operations to the next level. In this role, you will be responsible for performing various tasks, including: • Manage and organize the executive’s calendar across multiple businesses; • Schedule meetings, confirm attendance, and prepare agendas when needed; • Protect time for priority activities such as recruiting conversations and leadership meetings; • Anticipate scheduling conflicts and resolve them proactively; • Monitor and organize inbox communication; • Draft and send emails, follow-ups, and introductions on behalf of the executive; • Ensure important messages and action items are addressed promptly; • Maintain recruiting pipeline in Follow Up Boss CRM; • Track recruit status, next steps, and pipeline updates; • Ensure all recruiting documentation and records are accurate and up to date; • Coordinate communication between the executive and internal teams; • Track tasks and deliverables in ClickUp; • Document meeting notes, action items, and follow-ups; • Coordinate logistics for webinars, trainings, and agent events; • Manage registrations, reminders, and follow-up communications; • Track attendance and engagement when necessary; • Process vendor payments and track business expenses; • Maintain organized financial records and spreadsheets; • Support vendor coordination and operational logistics; • Help document internal processes and SOPs; • Maintain trackers and internal systems used by the team; • Support improvements to workflows and operational organization;