Weapons & Ammunition Management Support Officer - Africa

Job Title: Weapons & Ammunition Management Support Officer – Africa Location: Ghana or Ivory Coast Salary: £36,987 per annum Hours: Full Time Contract Type: 1-Year Fixed Term Contract

Reports To: WAM Programme Manager – Africa Direct Reports: none Key Internal Contacts/Relationships: WAM Donor Relations Manager, HQ MEAL Team, IM Team, Communications and Strategy teams Key External Contacts/Relationships: Donor Stakeholders, Regional Partners and Embassy Staff

Job Purpose: To support the Programme Manager and country Project Managers in maintaining and managing existing funding and partners, building and supporting donor relations, seeking new funding opportunities and monitoring contract delivery. About HALO:HALO is the leading global NGO addressing the impact and drivers of conflict in 30 countries and territories, with over 8,000 staff. Most of our staff are local employees and include a growing number of women. Our primary duty is to serve people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence. HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition and working with both state and community actors to reduce the prevalence of armed violence. About the role:HALO is seeking to recruit a Weapons & Ammunition Management (WAM) Support Officer (WSO) to underpin the work of the WAM Programme Manager (PM) in Africa. The WSO coordinates with HQ departments and works directly with country teams to ensure high-quality donor deliverables and provide mentoring and training when required. They support the Donor Relations Manager (DRM) and the PM in maintaining and managing existing funding and partners, building and supporting donor relations, seeking new funding opportunities and monitoring contract delivery. The WSO coordinates and supports the production of proposals, reports, donor-facing communications and other materials, liaises with other programmes/projects and HQ counterparts, and engages with external stakeholders, donors and partners. PLEASE NOTE THAT THIS ROLE IS BASED FULL-TIME IN GHANA OR IVORY COAST, AND CANNOT BE CONDUCTED REMOTELYResponsibilities:The WSO provides a wide range of assistance, supporting regional management and oversight. As a part of WAM Africa team, they actively engage with other departments to provide support to in-country teams and provide continuity in a fast-paced and dispersed organisation. Duties will include, but are not limited to: • Support the planning and delivery of concept notes and proposals to donors to pursue funding for new or continuing projects, setting deadlines and coordinating across teams for timely submission. • Lead the production of accurate and well-written reports and other deliverables for donors (e.g., case studies), including editing, reviewing and proofreading. • Deliver capacity building of fixed and/or deployed support staff, including training of staff in grants management, report and proposal writing, MEAL, etc. • Lead on maintenance of regional shared spaces, Confluence and Canto. • Lead on coordination between operations and support staff. • In coordination with the Operations Manager and the IM Manager, support on the integration, management and use of databases and trackers such as GOIMS, regional monitoring tools, recommendations and corrective actions trackers. • Under the guidance of the PM and DRM, identify, develop and manage partnerships with other organisations to further amplify and extend the impact of HALO’s work. • Coordinate with relevant departments to ensure regional compliance, including Finance, Logistics, Transformation and Human Resources. • Support WAM geographical expansion, scope and evaluate opportunities for thematic expansion. • Support development, revision, and implementation of country strategies. • Assist the PM and DRM in coordination and communication with other HALO regions and groups, particularly Strategy, Communications and Fundraising. • Monitor emails and internal HALO communications, supporting with dissemination of internal and external stakeholder information requests.  • Provide support with internal communication of HQ information to country teams.

General: • Uphold HALO’s core values and standards, promoting its ethos and mission statement. • Ensure familiarity with and adherence to all HALO policies and procedures, especially the code of conduct and safeguarding